As your business grows and evolves, what you need from a bookkeeper may change. If this is your first time hiring a bookkeeper, you may only need them for a specific task, such as bank reconciliation. But as your business grows, you may need them to help perform additional tasks such as accounts payable and accounts receivable, payroll processing, or filing quarterly reports. Outsourcing a bookkeeper allows for a seamless transition when you need to add additional duties since they most likely already have the knowledge to perform that task.
When you outsource a bookkeeper, you are hiring a highly trained professional with experience in a wide variety of industries. While you may need to do a little bit of training to get them comfortable with your business and how it operates, they’re usually able to hit the ground running. As a professional bookkeeping firm, we stay up to date on tax laws and industry changes to ensure we are always in compliance with federal, state, and city regulations.
Outsourcing a bookkeeper is typically more cost and time effective. If you’re just getting started with a bookkeeper, you most likely don’t need a full-time employee and even a part-time worker with 20 hours may not be needed. When you outsource a bookkeeper, you are only paying for the time they are working on your books, known as billable hours. While the hourly rate for an outsourced bookkeeper is typically more expensive, they also are generally more efficient and can get the job done in less time. Of course, the cost depends on your needs as a business, but as a small company, outsourcing is typically the cheaper option.
When you work with a bookkeeping firm, you can avoid gaps in your service. If you hire a bookkeeper in-house and they quit, you’ll have to spend time hiring and training a new employee. If your bookkeeper takes time off, either you or an employee that might now have as much experience in bookkeeping will need to cover during that time period. At a bookkeeping firm, there is a team of experienced bookkeepers who can easily handle your books in case your primary bookkeeper is absent.
To prevent the chance of fraud, it’s important to separate financial duties between two or more people. You never want to give an employee complete access to all your financials. This is why outsourcing can be a great way to ensure honesty and accuracy in your business because you have an extra barrier to catch any fraud or errors. You can also leverage outsourcing to prevent an employee from having access to everyone else’s personal information, such as pay rates, social security numbers, or other sensitive information
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